CGP > Purchasing > OS&E

Operating Equipment and Back of House

1. Receive lists and overall budget from client
2. Individually price/budget items ?
3. Arrange samples presentation for:
   
   • China
   • Silver
   • Glass
   • Linen
4. Co-ordinate with designer for uniforms
5. Tender packages for major items
6. Quotations for secondary items:
   • F&B equipment and accessories
   • Housekeeping equipment and accessories
   • Front Office equipment and accessories
   • Engineering equipment and accessories
   • Recreational equipment and accessories
7. Issue of pre-purchase spreadsheet with actuals against budget
8. Raise Purchase orders
9. Quality control / expediting deliveries and progress spreadsheet / visits to manufacturers to inspect goods
10. Co-ordinate freight and receiving on site
11. Supervise positioning of goods in location
12. Handover manuals, specifying suppliers and costs for hotel purchasing department use
13. Prepare manual of specifications, price and source of items purchased. This leaves the client and operator with a fully documented record for direct repeat purchasing post-opening
14. Hotel opening - to be available as required on day rate to ensure hotel owners and operator are satisfied that all aspect of work contracted have been fulfilled. Periodic site visits during first year of operation.

All of the above procedures are summarised in weekly progress and monthly financial accounts which are comprehensive and available for audit by the client.

The Chris Garrod Partnership has a valuable database and hugely experienced human resources. The company is therefore confident about its ability to do a good job on time and within budget.